Time Cost Calculator
Five minutes here, ten minutes there. It adds up faster than you think. Plug in your numbers and see what repetitive tasks are really costing your business.
The tasks nobody tracks
Your office manager re-types the same customer address into three systems. Your project manager sends the same status update via email, text, and spreadsheet. Nobody thinks twice about it because each task only takes a few minutes.
But those minutes compound. Across your team, across the year, they become weeks of lost productivity and thousands in payroll spent on work a computer could do instantly.
Add up your repetitive tasks
Enter the tasks your team does over and over. The calculator shows the annual cost in time and dollars.
Your repetitive tasks
Include burden (~25%) for true cost. $25/hr wage ≈ $35/hr loaded.
Time you're losing
weeks per year
on repetitive data entry
minutes/day
hours/year
work days/year
cost/year
By task
Reality check
That's weeks per person. With employees, you're losing /year on tasks a computer could do instantly.
Automate 75% of this and add to your bottom line
And this is just data entry.
Automated follow-ups, instant reporting, AI-assisted estimates, crew scheduling, customer portals — most contractors don't even realize how much time they're bleeding across dozens of manual processes.
See the full picture
Tasks worth adding to your calculator
Not sure what to include? Here are the repeat offenders we see in most contracting offices.
Most offices have 5-10 of these running daily. Add yours to the calculator above and see the real number.
Where that time goes back
When you stop doing the same thing three times, you can start doing the things that actually grow your business.
Today
Data lives in 4 different systems
Customer info in your CRM, job details in your project tool, financials in QuickBooks, measurements in another app. Updating one means manually updating the rest.
With ContractorHUB
One entry syncs everything automatically
Two-way integrations keep your CRM, accounting, and job management in sync. Change it once and it updates everywhere, instantly.
Today
Reports take an hour to pull together
You export from three tools, paste into a spreadsheet, clean up the formatting, and hope the numbers match. Every week.
With ContractorHUB
Dashboards are live, always
Pipeline, production, and financial metrics update in real time. Ask the AI assistant anything in plain English — "What's my close rate this quarter?"
Today
Field crews and the office are out of sync
Photos sit on someone's phone. Time entries come in on paper. Job updates travel by group text and get lost in the scroll.
With ContractorHUB
Everything goes straight into the job record
Crews log time, upload photos, and update status from their phone. It lands in the right place automatically — no downloading, renaming, or chasing people down.
75%
of manual data entry tasks can be automated
5+ weeks
saved per employee per year on average
1 system
replaces the copy-paste between 3-5 tools
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Put those weeks back on the calendar
Your team didn't sign up to be data entry clerks. Let us show you what changes when the busywork disappears.